Time tracking refers to the process of logging and measuring the time you spend on doing your job. You can use multiple methods to log time, such as taking an educated guess, Excel spreadsheets that show in/out times, writing it on paper, or using a software.
Generally, it is easier to use time-tracking tools to accurately and quickly track time. They measure time spent at work or on specific applications. Some options also provide features that help with budgeting or generating invoices.
All of the systems listed here are going to accurately log and manage your time which can also be used to generate reports for proof if needed. In that way, freelancers and remote teams can easily track billable time and ensure that they get paid for the work they do.
When selecting the right app for your time-tracking needs, consider the features included. They can consist of accuracy, alert functionality, supported integration, pause/un-pause controls, reporting capabilities, pricing, and invoicing options.
Here are seven of the best time-tracking tools:
Those who desire something simple and easy to use are going to like Toggl.
Teams, agencies, and freelancers can all use this software, and it gives you a bigger picture of how you’ve spent your time. You also get basic features, such as reporting and time tracking. Advanced features are also included for a fee. These consist of emailing reports and automating your timesheet management.
When using this program, you can break down the data and get various reports. Plus, you can work on any device. Get the app on your computer or download it to your smartphone or tablet. Either way, it’s easy to set it up and start timing yourself when you work.
The Toggl interface is simple, but it’s quite easy to use. Of course, there is a free plan called Basic. There are more limited reporting capabilities. The other plans include Starter ($9 per month per user), Enterprise (customized pricing), and Premium ($18 per month per user). Toggl also offers a free trial of any plan for a full 30 days.
If you’re looking for some type of time tracking software, and you want it free, then Clockify might be right for you.
While it is designed for freelancers, it can be used by remote teams, too. You can see from the picture above that you view your name first and can get a summary report. It is possible to set up a team and see how long members spend on projects, their logged activities, and the total time invested in a particular project.
The reason it made the list is that it’s free and integrates with a variety of PM (Project Management) apps. Plus, it is accurate.
You’re going to like that it runs from any browser and can support Android and iOS devices, as well as Mac, Windows, and Linux operating systems. The tool offers you a visual breakdown for any time tracked under the reports tab as well. Plus, you get automated weekly summary reports.
It’s quite easy to use, and you can evaluate how much your project costs you.
Though it is free and offers unlimited projects, users, and time, you can find paid plans available. The Plus plan is $10 a month; Premium is $30 per month; Server packages start at $450 a month. Plus, you get a free trial to check out all of the advanced features first.
If you need more than basic features and have a team, Hubstaff might be the place to go for time-tracking software.
It’s easy to choose the day or week you want to see more information about, but you can also check by the member and the total.
This is a full tracking solution, and it offers timesheets, screenshots, and so much more. If you want to incorporate invoices, task management, and budgeting, this tool is quite helpful. Plus, you can even get an offline tracker, which can be useful if you’re not online all the time or on the go.
The employee scheduling feature is great because you can plan shifts, manage the team, and make sure people are working when they are supposed to be. If you need to visit job sites or account for traveling, there is a GPS tracker, as well. Payroll and online invoicing are quite popular features.
Two plans are available, including the Basic plan at $5 per user per month and the Premium plan at $10 per user per month. Those who are interested can utilize the free trial, which is 14 days long.
Individual freelancers and teams might like the RescueTime time-tracking tool because of many good reasons.
It’s primarily a web-based system and works on Mac, Windows, Android, and Linux operating systems. Though it is geared toward individuals, there is also RescueTime for Organizations, which can help you use talent more wisely and focus on company goals.
With this program, you can see how you’re using your time and which activities you do each day. The primary manager can also get insights about the entire team. This service allows you to set alarms for a variety of tasks, too, thus, you can spend more time on what matters most.
Other features are available and can include real-time notifications, distraction management options, and privacy features. You can also get a weekly report sent to your email. However, any data generated on the website cannot be exported to a file. A workaround is to screenshot the page, add it to a Word document, and save it that way.
There are two plans for this time-tracking service. RescueTime Premium starts at $9 a month, and RescueTime Lite is a free version. With Premium, you do get a 14-day trial period to test it out first, so you aren’t jumping in blindly.
If you have a team of people and need to ensure that they’re working and getting paid, then TMetric might be ideal for you.
Looking at the screenshot above, you can see that it shows you how many hours total the team has worked on a project. It also breaks it down as to how many of those hours are billable and the pay you’re going to get. A helpful circle chart is also provided for more visual learners.
Though you can look at the big picture, you can also break it down to particular users. This allows you to see who did what and for how long. If you plan to offer bonuses at the end of the project, this can be a helpful feature to have.
However, TMetric is also quite simple and is highly accurate. You can use it in your desktop browser or on Android and iOS devices. It works with Edge, Firefox, Opera, and Chrome browsers.
Those who need reporting, project management, and team management are sure to like this option. You can add users to a group, give and take away permissions, edit profiles, and much more.
Plus, you can set preferred start-of-the-week days and holidays, as well. Time estimates and budgeting options are also available.
Keep in mind that this time-tracking tool is not suitable for individuals. It works much better for multiple users. Though you can have as many users as necessary, the free version only allows for five. If you have more and want all of the advanced features, you’re going to have to spend some money.
The Professional plan costs $4 per month while the Business plan is $6 per month. You also get a 30-day free trial regardless of the plan you choose. During that time, all functionality is included.
When it comes to choosing time-tracking tools, you need something with reporting and time/expense tracking. Harvest might be the right option for you.
It works well for teams and individuals. You can see there are ways to search for specific information you may need. You can also add a name, projected date of completion, and see the progress of a particular project.
In the end, you can see the total hours you spent on the project, as well as which ones were billable and which ones weren’t. It’s also easy to see how much you have and haven’t invoiced and can create invoices right from the tracker.
All of this is done online and offers security features like what you might find at a bank. Therefore, you don’t have to agonize over the risk that someone is going to see the information they shouldn’t. You can send invoices directly to a client, which takes out a step and allows you to work faster and smarter.
With expense tracking, it’s possible to see how much you’re spending, how much you’re getting paid, and more. Plus, the reporting tool is quite powerful, and one of the best we have ever seen before.
Of course, you can get scheduling with this app, too. To do that, you’re going to need the sister app called Forecast. That way, you can schedule things for the team, improve estimates, and see how long it is going to take to finish a project.
You’re going to like that it integrates with many apps. These include Basecamp, Asana, Trello, QuickBooks, PayPal, and many others. If there is something that it doesn’t work with that you need, build it yourself with the Button & Widget or use the API system.
There is a free plan, but it is only suitable for two projects. A paid plan is available and includes a fully-functional trial for 30 days. Called Pro, it allows for unlimited projects and people. It only costs $12 per month per person.
Do you just want something simple, whether you work as a team or by yourself? If so, Everhour could be ideal for you.
From this view, you can easily see that the website is secure. Then, you have multiple tabs that can give you helpful information. This one happens to show the expenses tab. It’s easy to add expenses, see a chart that explains how much money you spent and where, and determine which period for which you want to find the information.
Other options include schedules, projects, reports, invoices, and time. Clearly, you can generate invoices for the work you have completed and send them directly to the clients. Your employees can also create and send you invoices to be paid on time.
Just from the screenshot above, you can see that the dashboard is visual in nature, but it is also clean and easy to navigate. You don’t have a lot of bold colors and words to confuse you. It’s possible to get the information you need quickly and move onto other work.
Integration is also popular with many other project management tools. These can include Basecamp, GitHub, Jira, Trello, and Asana. While it doesn’t integrate with as many options as some of the others, it is still quite helpful.
The resource planning feature warrants its paragraph. With it, you can monitor your team and how they are being used in various projects. This helps you see where things can be cut back or where you need to expand. Of course, you can also estimate how long each task should take and get an idea of whether or not you are going to finish on time.
However, the one caveat is the timer can only be initiated if you’re working on a project already on the list. Therefore, if you’re in charge of creating projects, you can’t time yourself to get paid for that. You may have to use another time-tracking tool or give it to an employee who gets paid hourly.
There isn’t a free plan, but you do get a 14-day trial. The Solo plan costs $8 and is for individuals. Its Team plan is $5 per user per month.
We have compared some of the top time-tracking tools that you can use for remote teams and freelancers, respectively.
If you are searching for something that works well for teams and individuals, Everhour, RescueTime, and Toggl are some of the best, while TMetric works well for teams alone.
Now, since you’ve read through all the price points, including those with completely free options, we hope that you’re now able to find the best time-tracking tool that fits your budget and business needs.
Tags: Clockify, Everhour, freelancer, Harvest, Hubstaff, online job, project management, RescueTime, time tracker, TMetric, Toggl